Online Board Meetings Benefits

Online Board Meetings Benefits

Teleconference meetings are becoming more common as many companies make the transition to working from home following the pandemic. While the convenience of virtual meetings is a clear benefit, there are few issues to be considered before making the switch.

A lower level of engagement: Going remote might be a little daunting for those who aren’t accustomed to communicating via the internet, leading to a lower participation rate in the meeting. This can delay the progress of the board or delay the agenda.

It is often difficult to discern body language and facial expressions during a live discussion and can lead to misunderstandings. Inattention to eye contact can cause some directors to feel less at ease and less attentive. This is not ideal for the boardroom.

The board portal can be used to help improve these problems. A board management tool that has a secure video conferencing feature for instance makes it simple to record and store important documents. Directors can then access the minutes and documents anytime, from any device, including before the next meeting.

It is also a great idea to ensure that the room is tidy and free of distractions. For instance the meeting should not take place during meal times and have a peek at this website post about sample financial report to board of directors all attendees should mute their phones when they are not talking to reduce background noise. The chair should have the ability to monitor everyone in attendance and encourage participants to only use their microphones if they are required.